![]() ![]() ![]() If you’re filing a number of emails, you can check Remember metadata for next object to retain your settings for the next time you archive an email. Select the Numeric Metadata content type to see the fields you can apply to the uploaded content. Enter the information needed for archiving the email.įor example, you may be able to select different metadata settings, if configured by your IT team. ![]() You might see a Metadata dialog, if this has been configured by your IT team. Note: If you drag and drop to a folder, you’re not prompted for a location for the email.Īrchive an email manually by dragging and dropping it into a folder in your chosen site. When you drag and drop the email with a subject that already exists in a specific location, you’ll be asked to rename it. You can archive emails to a site or folder by dragging and dropping the email into a folder in your chosen site in the Alfresco sidebar. Important: In this documentation, the term ‘email’ is used to refer to emails, meetings, and appointments for the sake of readability.įor information about installing and configuring the Outlook Integration, see Installing and configuring the Outlook Integration. In addition, you can create new versions of existing documents, review the version history of a versioned document, and revert back to previous versions. emails, meetings, appointments, and files) into Alfresco, full metadata support, full search, tagging and workflow capabilities, and the ability to attach files and view archived emails in your inbox. In the following examples, A and B represent search words or strings.The Alfresco Outlook Client is part of the Outlook Integration and allows you to use email and repository management without having to leave Microsoft Outlook.įeatures of Outlook Integration include the ability to archive content (i.e. "Brussels", but then retains only those that also contain "Brussels", and then an AND search on the result with Use parentheses to specify the order of operations. "Invoice(NOT) Kofax" to find all documents that contain the word Invoice but do not contain the word Kofax.Īlways enclose search terms in parentheses when entering the operator as a keyword, so the operator is not interpretedĭo not add spaces before and after the operators. You canĬombine this with a positive search request, for example: type NOT (~): Insert before a search word to exclude all documents that contain the word. Documents containing both words are also found.ĮXCLUSIVE OR (^): Insert between two words to find all documents containing either word, but not Wider search, because more documents are likely to fulfill this condition. OR ( | ): Insert between two words to find all documents containing either word. The search, because documents containing only one of the words are not found. Important You cannot do wildcard searches using asterisks (*) or question marks (?) when searching index files.ĪND (&): Insert between two words to find only documents that contain both words. Note that operators cannot be used as search terms: + - * : ~ ^ ' " (Example: port~1 matches fort, post, or potr, and other instances where one correction leads to a match.) To use fuzzy searching to account for misspellings, follow the term with ~ and a positive number for the number of corrections to be made.(Example: shortcut^10 group gives shortcut 10 times the weight as group.) Follow the term with ^ and a positive number that indicates the weight given that term. For multi-term searches, you can specify a priority for terms in your search.(Example: title:configuration finds the topic titled “Changing the software configuration.”) Type title: at the beginning of the search phrase to look only for topic titles.(Example: inst* finds installation and instructions.) The wildcard can be used anywhere in a search term. Use * as a wildcard for missing characters.(Example: user +shortcut –group finds shortcut and user shortcut, but not group or user group.) ![]() Type + in front of words that must be included in the search or - in front of words to exclude.To refine the search, you can use the following operators: The results appear in order of relevance, based on how many search terms occur per topic. The search also uses fuzzy matching to account for partial words (such as install and installs). If you type more than one term, an OR is assumed, which returns topics where any of the terms are found. The search returns topics that contain terms you enter. ![]()
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